Fuel Keys

Fuel keys are tracked through the Tools tile to prevent loss and maintain an audit trail of who fuelled what and when.

Signing out a fuel key

1. Open the Tools tile from the portal
2. Scan the fuel key's QR code or select it from the available list
3. Tap Sign Out — the key is assigned to you with a timestamp

Requesting a return

Returns go through admin approval:

1. Find your fuel key in the signed-out list
2. Tap Request Return
3. The key enters Return Requested status
4. An admin approves or rejects from Pending Approvals
5. On approval the key returns to Available

Admin view

Admins manage fuel keys from the Asset Database tile:

• View all keys and their current holders
• See fuel quantities tracked per key (clear gas, clear diesel, dyed diesel — in litres)
• Approve or reject pending return requests
• Add, edit, and archive key records
• Bulk import via CSV
• Print QR code label sheets
• View complete sign-out history per key

WARNING

If a key is not returned at the end of a shift, it will remain listed as Signed Out until the return is requested and approved. Admins can initiate a return on behalf of a user from the Asset Database.